Achieve over 99% PO accuracy with AI-native purchase order software

Slash processing times and cut out manual data entry with auto-routed approvals and custom PO workflows. Control all purchasing steps from one real-time dashboard.

13,000+ native integrations

Automate away manual admin

with DualEntry AI

Automatic PO generation

Convert approved purchase requests into purchase orders without manual intervention. DualEntry AI automatically generates POs from approved requisitions, eliminating double data entry and reducing processing time.

Automatic spend categorization

Auto-assign account codes with AI. DualEntry categorizes purchases and links POs to the right codes for faster spend tracking and invoice processing.

Three-way matching

Ensure payment accuracy. DualEntry AI cross-references PO, invoice, and receipt data. Any discrepancies in unit costs or quantities are immediately flagged for review.

Auto PO distribution

Skip time spent on emailing suppliers and ask DualEntry to send out purchase orders for you. You can choose to exclude specific vendors, like utilities, that don't need formal POs.

Recurring PO automation

Simplify recurring purchases with automated blanket POs. Set up a single PO for repeatedly required goods and services to cut down on administrative work and streamline procurement for regular suppliers.

Have full, live visibility of your purchasing workflows

Have a single source of truth that links cash, inventory, and AP workflows powered by our accounts payable automation software inside DualEntry ERP. Everything's in one place for quick, easy access. No more duplicate data entry or long searches for supporting documents.

Get all the data you need in real time with role-based accounting dashboards. Track budget performance, compare quotes, and view price breaks at a glance for more informed decision-making, while syncing every PO with our inventory management software for more informed decision-making.

Save your team time with approval workflows automatically routed to budget owners.

Speed up approval flows by allowing parallel reviews across teams. Activate AI-automated reminders (via email, Slack, or Teams) to keep approvals moving without manual follow-ups.

Be audit-ready and in

control, always

Take the pain out of audit prep with DualEntry’s built-in approval logs and audit trails. Every record and transaction is traceable, with no extra admin work from your side.

Quickly set up custom approval workflows and granular user permissions to match your org structure and spend policies—without calling for IT support. Make edits any time.

Have more peace of mind by setting spending limits to support budget and procurement-policy compliance.

Why high-performing teams choose DualEntry
PO management

Finance teams
CFOs
Controllers
Procurement managers
Operations leaders

For finance teams

Move beyond fragmented workflows, clunky spreadsheet formulas, and chasing missing data. DualEntry centralizes every purchase request, budget, and approval so your team can work from a single source of truth and get back time to focus on strategy.

For CFOs

Never lose time toggling between tabs or apps again. Get full visibility across your business’ locations, entities, and currencies on a dashboard you can customize to display your desired KPIs in one live overview. DualEntry automates policy checks, flags outliers, and delivers real-time insights that help you identify savings opportunities and manage compliance at scale.

For controllers

Get back the hours you previously spent resolving mismatches. AI three-way matching cross-checks POs, invoices, and receipts instantly so you can catch issues early and close with full peace of mind.

For procurement managers

Put paperwork in the past and simplify everything from recurring and blanket POs to supplier communications. DualEntry automates PO routing, distribution, and compliance.

For operations leaders

Say goodbye to slow sign-offs and uncertainty. Get requests automatically routed to the right budget holders, and keep every PO moving with automated reminders and instant status updates.

Everything you need from
a purchase order software
without the extra charges

Feature
Automatic spend categorization
(Not supported natively)
Not available
(Requires SuiteFlow configuration
or add-on module)
Automatic PO distribution
Not supported
Not available
(Requires SuiteFlow configuration
or add-on module)
Automatic conversion of approved requisition into PO
Not supported
Not available
Custom approval workflows
3rd-party add-on needed
Not available
Auto-routing of approvals
Not available
Streamlined communication
3rd-party required
AI three-way matching
3rd-party required
3rd-party required
Role-based dashboards
Not available
Live insights
Not available
Automatic PO generation
Recurring PO automation
Audit trails

Purchase orders software FAQ

Visit the help center

What is purchase order software?

Purchase order software helps businesses to create, send, and manage purchase orders, all from one place. Instead of turning to scattered tools like spreadsheets and email threads, teams can use their digital purchase order system to track what was requested, approved, and received—and then have it all visualized in one dashboard.

What is the best purchase order software?

The best purchase order software is the one that meets you where you are. In other words: it should align with the way your team works, approves, and reports on POs.

Fast-moving finance teams typically need something that’s simple to use, ready to adapt, and easy to connect to the rest of their finance stack.

DualEntry is a great option for teams that need a purchase order software system built into a broader interface—not just as a plugin or extra. DualEntry's purchase order software lets you create and route POs, match them to invoices, and track spend in real time, all in one AI-native ERP.

What are the four types of purchase orders?

Standard Purchase Order (PO)
This is the most common type. It’s used when you know exactly what you’re buying, how much, and when it should be delivered.

Planned Purchase Order
This is what’s used when you expect to make a purchase in the future but don’t have all the details needed yet, like delivery dates or quantities.

Blanket Purchase Order
This is a long-term agreement with a vendor to supply goods or services at agreed prices, but with flexible delivery dates and quantities.

Contract Purchase Order
This is a legal agreement between a buyer and supplier that outlines the terms for future POs but doesn’t commit to any specific order upfront. It’s more like a framework for future purchases.

How do I create a purchase order?

1

Identify the need
Someone on your team requests goods or services—something like a software subscription, a piece of equipment, or a vendor contract.

2

Enter the PO details
Go to your purchase order software and fill in the key information (e.g. vendor name, item descriptions, quantities, prices, delivery dates).

3

Route for approval
Next, send your purchase order for approval. The approver is usually a manager, a finance lead, or a procurement team.

4

Send to the vendor
Once it’s approved, send the finalized purchase order to the vendor as an official agreement to supply the listed items under the stated terms.

5

Track and match
Once the invoice approval request comes in, the PO helps confirm that what you’re being charged matches what was approved. This is known as three-way matching, a process built into DualEntry’s order management software to keep every PO connected to fulfillment and invoicing.

What is the difference between PO and LPO?

A PO (purchase order) is a document companies use when they’re buying goods or services. It contains specific details like quantity, price, delivery terms and approvals.

A local purchase order (LPO) has the same purpose but it’s used in specific regions (parts of Africa, Asia, or the Middle East) for purchases made from local suppliers.

So a PO and an LPO do the same thing: authorizing purchases. The only difference between the two is the regional language and context.

What features does DualEntry offer for purchase order management?

DualEntry gives modern finance and procurement teams everything they need to manage purchase orders with speed, structure, and control, all built into an AI-native ERP system.

Features included:

Custom approval workflows

Auto-routed approvals

Streamlined communication

Automatic PO generation

Automatic conversion of approved requisitions into POs

Automatic spend-management categorization

AI-powered 2- and 3-way matching

Automatic PO distribution

Recurring PO automation

Role-based dashboards

Live insights

Full audit trails

How does DualEntry help reduce PO-related errors and delays?

Most PO delays come from unclear approvals, missing documentation, or manual entry mistakes. DualEntry solves these issues by automating the entire purchase-order creation process, from requisition to approval to matching.

Approvals are auto-routed based on the rules you create, so nothing gets stuck—and there’s no risk of waiting on the wrong person. Approved requests turn into POs instantly, with spend categories and vendor management data filled in automatically. Plus, DualEntry AI handles three-way matching and flags discrepancies before they’re able to hit your books.

See the full power of DualEntry in 30 minutes