Purchase Order Software

Smarter, faster purchase management

Slash processing times, eliminate manual data entry, and have real-time visibility across your entire procure-to-pay cycle.

13,000+ native integrations

Enhanced efficiency from procure to pay

Accelerate and optimize your procurement cycle with intelligent workflows and seamless integrations.

Smart approval workflows

Create custom PO approval workflows that suit your organizational structure and spending policies. DualEntry accelerates your processes by auto-routing approvals to budget owners in cross-functional teams, and allowing parallel reviews and approvals.

A unified purchasing ecosystem

Eliminate duplicate data entry with DualEntry’s fully integrated purchasing system, which connects seamlessly with accounts payable, cash management, and inventory records. Get instant access to supporting documents, and keep files organized with an intuitive, drag-and-drop functionality.

Timely, tracked approvals

Support decision-makers in reviewing and approving procurement requests faster. DualEntry’s email and Slack integrations – with instant notifications, auto reminders, and the ability to add explanatory notes – keep approvals on track. Plus, integrated approval logs support audit-ready records.

Automate away manual admin

with DualEntry AI

Automatic PO generation

Seamlessly convert approved purchase requests into purchase orders without manual intervention. DualEntry AI also automatically generates POs from approved requisitions, eliminating double data entry and reducing processing time.

Automatic spend categorization

Enhance accuracy with automatic account code assignment. DualEntry AI intelligently categorizes purchases, linking POs to the appropriate account codes for streamlined spend categorization and efficient invoice processing.

Three-way matching

Ensure payment accuracy with automated three-way matching. DualEntry automatically cross-references PO, invoice, and receipt data and flags discrepancies in unit costs and quantities for immediate review.

Auto PO distribution

Simplify your PO distribution process with intelligent automation. DualEntry automatically emails POs to designated suppliers while allowing you to exclude specific vendors, such as utilities, that don't need formal purchase orders.

Recurring PO automation

Optimize recurring purchases with automated blanket purchase orders. Set up a single PO for repeatedly required goods or services, cutting down on administrative overhead and streamlining your procurement process for regular suppliers.

View your entire purchase-management process in real time

Empower your team with instant insights and customizable controls, and stay audit-ready with activity and approval tracking

Personalized dashboards

Utilize role-specific purchasing dashboards tailored to your needs. Track budget performance, compare quotes, view price breaks, and monitor actuals against budgets, all from a centralized interface.

Comprehensive audit trails

Maintain full transparency with detailed audit trails for all transactions. Stay in control of processes for POs, requisitions, quotes, returns, and more, ensuring accountability and easy activity tracking.

Compliance controls

Set up tailored workflows and approval processes that align with your enterprise’s specific requirements. Set spending limits to aid budget compliance and ensure adherence to procurement policies across all departments.

Everything you need from
a purchase order software
without the extra charges

Feature
Automatic spend categorization
DualEntry AI automatically categorizes purchases, linking POs to the appropriate account codes for streamlined spend categorization and efficient invoice processing
(Not supported natively)
Not available
(Requires SuiteFlow configuration
or add-on module)
Automatic PO distribution
DualEntry automatically emails POs to designated suppliers while allowing you to exclude specific vendors, such as utilities, that don't need formal purchase orders
Not supported
Not available
(Requires SuiteFlow configuration
or add-on module)
Automatic conversion of approved requisition into PO
DualEntry AI automatically generates POs from approved requisitions
Not supported
Not available
Custom approval workflows
Custom PO approval workflows to suit your organizatio's structure and spending policies.
3rd-party add-on needed
Not available
Auto-routing of approvals
DualEntry auto-routes approvals to budget owners in cross-functional teams
Not available
Streamlined communication
All purchasing conversations in one place for clearer audit trails and faster approvals. Email and Slack integrations.
3rd-party required
AI three-way matching
DualEntry AI automatically cross-references PO, invoice, and receipt data and flags discrepancies in unit costs and quantities for immediate review
3rd-party required
3rd-party required
Role-based dashboards
Not available
Live insights
Track budget performance, compare quotes, view price breaks, and monitor actuals against budgets, all from a centralized interface
Not available
Automatic PO generation
Seamlessly convert approved purchase requests into purchase orders without manual intervention
Recurring PO automation
Optimize recurring purchases with automated blanket purchase orders. Cut out repetitive manual work by setting up a single PO for repeatedly required goods or services
Audit trails
Maintain full transparency with detailed audit trails for all transactions
Show more

Purchase orders software FAQ

Visit the help center

What is purchase order software?

Purchase order software helps businesses to create, send, and manage purchase orders, all from one place. Instead of turning to scattered tools like spreadsheets and email threads, teams can use their digital purchase order system to track what was requested, approved, and received—and then have it all visualized in one dashboard.

What is the best purchase order software?

The best purchase order software is the one that meets you where you are. In other words: it should align with the way your team works, approves, and reports on POs.

Fast-moving finance teams typically need something that’s simple to use, ready to adapt, and easy to connect to the rest of their finance stack.

DualEntry is a great option for teams that need a purchase order software system built into a broader interface—not just as a plugin or extra. DualEntry's purchase order software lets you create and route POs, match them to invoices, and track spend in real time, all in one AI-native ERP.

What are the four types of purchase orders?

Standard Purchase Order (PO)
This is the most common type. It’s used when you know exactly what you’re buying, how much, and when it should be delivered.

Planned Purchase Order
This is what’s used when you expect to make a purchase in the future but don’t have all the details needed yet, like delivery dates or quantities.

Blanket Purchase Order
This is a long-term agreement with a vendor to supply goods or services at agreed prices, but with flexible delivery dates and quantities.

Contract Purchase Order
This is a legal agreement between a buyer and supplier that outlines the terms for future POs but doesn’t commit to any specific order upfront. It’s more like a framework for future purchases.

How do I create a purchase order?

1

Identify the need
Someone on your team requests goods or services—something like a software subscription, a piece of equipment, or a vendor contract.

2

Enter the PO details
Go to your purchase order software and fill in the key information (e.g. vendor name, item descriptions, quantities, prices, delivery dates).

3

Route for approval
Next, send your purchase order for approval. The approver is usually a manager, a finance lead, or a procurement team.

4

Send to the vendor
Once it’s approved, send the finalized purchase order to the vendor as an official agreement to supply the listed items under the stated terms.

5

Track and match
Once the invoice approval request comes in, the PO helps confirm that what you’re being charged matches what was approved. This is known as three-way matching, a process built into DualEntry’s order management software to keep every PO connected to fulfillment and invoicing.

What is the difference between PO and LPO?

A PO (purchase order) is a document companies use when they’re buying goods or services. It contains specific details like quantity, price, delivery terms and approvals.

A local purchase order (LPO) has the same purpose but it’s used in specific regions (parts of Africa, Asia, or the Middle East) for purchases made from local suppliers.

So a PO and an LPO do the same thing: authorizing purchases. The only difference between the two is the regional language and context.

What features does DualEntry offer for purchase order management?

DualEntry gives modern finance and procurement teams everything they need to manage purchase orders with speed, structure, and control, all built into an AI-native ERP system.

Features included:

Custom approval workflows

Auto-routed approvals

Streamlined communication

Automatic PO generation

Automatic conversion of approved requisitions into POs

Real-time integration with inventory management for stock visibility and fulfillment tracking

Automatic spend-management categorization

AI-powered 2- and 3-way matching

Automatic PO distribution

Recurring PO automation

Role-based dashboards

Live insights

Full audit trails

How does DualEntry help reduce PO-related errors and delays?

Most PO delays come from unclear approvals, missing documentation, or manual entry mistakes. DualEntry solves these issues by automating the entire purchase-order creation process, from requisition to approval to matching.

Approvals are auto-routed based on the rules you create, so nothing gets stuck—and there’s no risk of waiting on the wrong person. Approved requests turn into POs instantly, with spend categories and vendor management data filled in automatically. Plus, DualEntry AI handles three-way matching and flags discrepancies before they’re able to hit your books.

See the full power of DualEntry in 30 minutes